This file covers the residential purchase of 2847 Maple Ridge Drive, Charlotte NC, by Daniel and Rebecca Harrington from the Estate of Margaret Caldwell. Contract executed September 9, 2024. Target close October 24, 2024 (45 days). Conventional financing through First Horizon Bank, 20% down, 30-year fixed.
| Milestone | Deadline | Responsible | Status | Notes |
|---|---|---|---|---|
| Earnest money deposit | Sep 12, 2024 | Buyer | Complete | $5,000 to Horizon Title escrow |
| Due diligence period | Sep 30, 2024 | Buyer | Complete | 21-day DD period; fee $2,500 |
| Home inspection | Sep 18, 2024 | Buyer | Complete | Minor HVAC credits negotiated |
| Loan application | Sep 14, 2024 | Buyer | Complete | Submitted to First Horizon |
| Appraisal ordered | Sep 20, 2024 | Lender | Complete | Appraised at $495k, above contract |
| Title commitment | Oct 4, 2024 | Title Co. | Complete | Clean; estate paperwork verified |
| Loan commitment | Oct 14, 2024 | Lender | In Progress | Underwriting — 2 conditions pending |
| Final walkthrough | Oct 23, 2024 | Buyer | Scheduled | 9:00 AM · Buyer's agent present |
| Closing | Oct 24, 2024 | All | Scheduled | Horizon Title · 2 PM · in-person |
| Keys delivered | Oct 24, 2024 | Seller | Pending | At closing · post-funding |
All contingencies released. Two loan commitment conditions outstanding — proof of homeowners insurance (ordered, expected Oct 15) and verification of earnest money deposit source (submitted Oct 10, awaiting underwriter sign-off). On track for October 24 close.
Every party to the transaction, with direct contact details and current status. Updated weekly.
| Role | Name | Company | Contact |
|---|---|---|---|
| Buyer | Daniel & Rebecca Harrington | — | dharrington@email.com (704) 555-0147 |
| Buyer's Agent | [Your Name] | [Your Brokerage] | [Your Email] [Your Phone] |
| Seller | Estate of M. Caldwell Executor: Tom Caldwell | — | tcaldwell.exec@email.com (704) 555-0192 |
| Listing Agent | Sarah Patel | Keller Williams SouthPark | sarah.patel@kw.com (704) 555-0288 |
| Lender | Michael Chen | First Horizon Bank | m.chen@firsthorizon.com (980) 555-0401 |
| Title Company | Jennifer Walsh | Horizon Title Services | jwalsh@horizontitle.com (704) 555-0522 |
| Inspector | Robert Meyer | Queen City Home Inspections | rmeyer@qchi.com (704) 555-0633 |
| Insurance | Amanda Torres | State Farm (local) | amanda.torres.sf@statefarm.com (704) 555-0714 |
| Attorney (Seller) | Marcus Whitfield, Esq. | Whitfield Estate Law | mw@whitfieldlaw.com (704) 555-0801 |
Status reports issued every Friday to the buyer's agent. Each report summarizes the week's progress, flags outstanding issues, and previews the coming week.
Completed: File opened. All parties introduced. Earnest money ($5,000) received and confirmed by Horizon Title. Contract distributed to lender, title, and insurance. Buyer loan application submitted to First Horizon.
Coming up: Home inspection Sep 18. Appraisal to be ordered week of Sep 16. Due diligence runs through Sep 30.
Issues: None outstanding.
Completed: Home inspection Sep 18 — minor HVAC service issue and 3 cosmetic items. Inspection report distributed. Appraisal ordered Sep 20 by First Horizon.
Coming up: Negotiation of repair credits. Title search initiated.
Issues: Seller is an estate; additional title work required to confirm executor's authority. Flagged Sep 20 — in progress.
Completed: Repair credit of $1,800 negotiated in lieu of HVAC service — addendum executed Sep 24. Appraisal returned Sep 26 at $495,000 (above contract).
Coming up: Due diligence period ends Sep 30. Title commitment expected.
Issues: Title work on estate still in progress.
Completed: DD period ended Sep 30 — DD fee released to seller. Buyer committed. Title commitment issued Oct 4 — clean, no exceptions of concern. Insurance quoted; binder to issue on commitment.
Coming up: Loan commitment target Oct 14. Insurance binder. Pre-closing walkthrough scheduling.
Issues: None outstanding.
Completed: Loan underwriting in progress — 4 conditions returned Oct 10, 2 cleared (employment, bank statements), 2 outstanding (insurance binder, earnest money source). Insurance binder ordered Oct 11.
Coming up: Loan commitment expected Oct 14. Closing documents to be prepared week of Oct 21. Final walkthrough Oct 23.
Issues: Earnest money source documentation — additional bank statement pages requested from buyer.
Completed: Bank statement documentation submitted Oct 14. Insurance binder received Oct 16. Two outstanding conditions now with underwriter for sign-off. Closing documents drafted by Horizon Title.
Coming up: Closing Disclosure issuance by Oct 21. Final walkthrough Oct 23 at 9:00 AM. Closing Oct 24 at 2:00 PM.
Issues: Awaiting final underwriter clear-to-close. Expected Oct 21.
Every file is run against a state-specific compliance checklist before closing. This ensures all required disclosures, forms, and procedural requirements have been met.
Post-closing, the complete file is delivered as a single indexed package to the instructing brokerage for archival and regulatory compliance.
| # | Document | Description |
|---|---|---|
| 01 | Executed Purchase Contract | NCAR Form 2-T with all addenda |
| 02 | Disclosures Package | Property, Mineral Rights, RPOA |
| 03 | Inspection Report & Addendum | Queen City Home Inspections |
| 04 | Appraisal Report | Delivered via First Horizon |
| 05 | Title Commitment | Horizon Title · no exceptions |
| 06 | Loan Commitment Letter | First Horizon Bank |
| 07 | Closing Disclosure (Final) | Per TRID requirements |
| 08 | Settlement Statement / ALTA | Horizon Title |
| 09 | Deed & Transfer Documents | Recorded Mecklenburg Co. |
| 10 | Homeowners Insurance Binder | State Farm |
| 11 | Final Walkthrough Acknowledgment | Signed Oct 23 |
| 12 | Commission Disbursement Authorization | Per agreements |
| 13 | State Compliance Checklist | NC-specific, complete |
| 14 | Weekly Status Report Archive | All 6 weeks, PDF |
| 15 | Communication Log | Key emails, dated summary |
Single indexed PDF · Bookmarked by section · Delivered to broker within 5 business days of closing · Retained by Neatfile for 90 days as backup, then securely deleted.